First session starts with a plan, not a form
A trainer who has the PAR-Q and injury notes before the client walks in can actually program the first session. No first-session awkwardness where the trainer asks about history while a timer runs down.
Industries · Personal training studio
Waiver software for personal training studios
WaiverKit is digital waiver software for personal training studios: intro clients, ongoing members, and small-group training sign on their phone before the first session. PAR-Q health screen and injury history on every record, auto-renewal per contract.
First session with a new client at 6am. They signed the waiver and PAR-Q last night from their couch. The trainer opens their profile, starts with the right assessment, not a clipboard.
PAR-Q screenInjury captureAuto-renewal
Personal training studio · flowLive
Client signs the waiver and PAR-Q from the booking confirmation
Trainer reviews injury and health notes before the first session
Session starts with an assessment plan, not a paperwork plan
Small group training without a pile of clipboards
Semi-private sessions with three clients used to mean three clipboards and three renewal dates to track. One dashboard, three timestamps, clean record per client.
Contract renewals auto-prompt on your schedule
Set the waiver validity to match your client contract length. Clients tap a renewal link on their phone when the window lapses, sign, and stay in the system without a billing or admin conversation.
Questions
Common questions from personal training studios
Can we run the full PAR-Q as part of the waiver?
Yes. Add every PAR-Q question as a required field. The answers live on the client record, next to the signature. A follow-up question can open only when a client answers yes, so a clean screen stays short, on Pro and Business.
How do we handle clients who pause and come back months later?
If their waiver is still valid, they pick up where they left off. If it lapsed, they get a one-tap re-sign prompt and are cleared before their first session back.
Can we export client waivers for our insurer's annual audit?
Yes. Search by name or email, narrow by waiver template or status, and export the matching records as a CSV on Pro and Business. Each signed waiver downloads as its own PDF, which is what most trainer insurance carriers ask for.
A client turns up for a session and never signed. Now what?
Two ways in. Hand them the desk tablet in kiosk mode. Or send the same waiver link to their phone. The record exists the second they submit. Kiosk mode is Starter and up.
Should intro clients sign the same form as ongoing clients?
Usually not. Give each cohort its own template, with its own QR. A four-week intro block then lapses on its own. Your contract clients are untouched. Starter carries five templates, Pro is unlimited.
Also works for
Need just the paper version?
This page is about running your personal training studio on digital waivers. If you only want the document itself, to print or to hand your attorney, that is a separate free download.
Free Gym & Fitness Center waiver template · PDF and WordRun your personal training studio on digital waivers
Free plan, no card required. Upgrade when you grow past the free tier.